Running a business can be overwhelming, especially when trying to do it all alone. About 42 percent of small businesses are one-person operations, according to the U.S. Small Business Administration, which means there’s no one to delegate tasks to or share the load with.
If you find yourself running out of time and feeling frazzled regularly, it’s essential to take a step back and reassess how you’re spending your time. With the right management tips, you can make the most of your time and get more done in less time.
Here are a few tips for making the most of your time while running a business.
1. Set priorities and stick to them.
One of the most important things you can do to make the most of your time is to identify your priorities and stick to them. Everything suffers when you’re trying to do too many things at once. By setting priorities, you can focus on the most important tasks to your business and get them done more efficiently.
One way to set priorities is to use the Eisenhower Matrix, which helps you identify which tasks are urgent and important, important but not urgent, not important but urgent, and not important and not urgent. By identifying which tasks fall into which category, you can start focusing on the most critical functions of your business and push the others to the side.
2. Outsource or delegate tasks.
When trying to do everything yourself, getting bogged down in the details is easy. If you spend too much time on tasks that could be easily outsourced or delegated to someone else, it’s time to make a change.
Outsourcing or delegating tasks that are time-consuming but not necessarily crucial to your business can free up your time so you can focus on more pressing matters. An easy way to do this is to work with an agency like Integrated Companies that provides comprehensive support for businesses. Look for an agency that offers payroll, human resources, and benefits administration services so you can free up your time to focus on other areas of your business.
When you delegate tasks, it’s essential to make sure you have a system in place for tracking progress and holding people accountable. This will ensure that the tasks get done, and you’re not spending more time than necessary checking in on them. Always be clear about your expectations and deadlines to avoid any confusion.
3. Automate where possible.
There are a lot of tasks that you probably do regularly that could be automated. Repetitive and time-consuming tasks like bookkeeping, appointment scheduling, and email marketing can all be automated with the right tools. If you’re unsure where to start, plenty of resources are available online to help you find the right tools for your business.
For example, if you’re looking for a bookkeeping solution, dozens of accounting software programs can automate the process for you. They have features like invoicing, tracking expenses, and managing customer payments that can save you a lot of time.
You can also use automation to stay in touch with your customers and followers. Automated email marketing programs can help you send newsletters, coupons, and other promotional material with just a few clicks. You can also use social media management tools to automate your posts and save yourself the trouble of logging in and out of all your different accounts.
4. Take breaks and unplug.
When you’re constantly working, running out of steam is easy. It’s essential to take breaks throughout the day to recharge your batteries. Taking a break can help you refocus and return to work with fresh eyes, even if it’s just a few minutes.
It’s also important to unplug from work at the end of the day. Many people have difficulty disconnecting from their work, but setting boundaries is essential. When you’re constantly thinking about work, find it hard to relax, or can’t stop checking your email, it’s time to take a step back and unplug.
You can do this by setting specific times for when you’re allowed to check your work email or log into work-related websites. Once you’ve reached your limit, log out and focus on something else. This will help you relax and rejuvenate so you can return to work feeling refreshed and ready to tackle whatever comes your way.
Running a business can be a lot of work, but it doesn’t have to be all-consuming. By outsourcing, automating, and taking breaks, you can free up your time to focus on the most critical aspects of your business. When you make the most of your time, you’ll be able to run a successful business without sacrificing your personal life. With a little bit of planning and time management, you can have it all.